Back up your email Select File > Open & Export > Import/ Export. Select Export to a file, and then select Next. Select Outlook Data File (.pst), and select Next. Select the mail folder you want to back up and select Next. Choose a location and name for your backup file, and then select Finish.

For Outlook 2010: Go to the View tab. Select View Settings. Choose Conditional Formatting. Click Add. Name your rule. Click on Font and pick a color, style and size and click OK. Click on Condition. Type in the email address of the sender or senders you want to highlight.

To assign a shortcut key to a category, do the following: Click the Home tab. Choose Categorize from the Tags group and choose All Categories. ... Select a category. From the Shortcut Key drop-down, choose a shortcut, as shown in Figure C. Outlook will display the shortcut in the dialog. Click OK.

Make all messages that contain the word Contoso in the subject appear green Click Add. Enter a name for the rule. Click Font. Under Color, click Green. Click OK. Click Condition. In the Search for the word(s) box, type Contoso. In the Filter, Conditional Formatting, and Advanced View Settings dialog boxes, click OK.

Step 2: In the Open Outlook Data File dialog box, find out and select the archived .pst file, and then click the OK button. Step 3: Shift to the Mail view, and click to open the Archives Folder or its subfolders in the Navigation Pane. Then you can access all archived emails easily.

To have Outlook file a particular sender's messages automatically: Open an email from the sender whose messages you want to filter. Go to the Home tab in the ribbon. Select Rules. | Always Move Messages From: [ Sender] under Move. Highlight the desired target folder. Click OK.

Watch the video above or follow these steps: From the View tab in the ribbon, select View Settings. Click Conditional Formatting. With the Unread messages view selected, click Font. Choose whatever font style, size, and color you like.

2 Answers File.account settings -> account settings. From the "account settings" window select the email account. Click Change. Under Offline settings move the slider to the far right till it reads "all" Click Next. Restart outlook.